What is a Commercial Invoice?
The commercial invoice is a crucial document as it states who is buying from whom and the shipping terms agreed. Whether you are importing or exporting having a commercial invoice is a must.
So how do you ensure your commercial invoice contains all the details you need for shipping ease? Read on to discover or download our commercial invoice sample here.
10 Items That Belong On Your Commercial Invoice
1. Company Name
It may sound obvious but when preparing your commercial documents make sure you detail your company name and address. If you have company letter headed paper use it to ensure your details are correct with no typos.2. Receiving Party
Whether you are preparing the invoice for an export or receiving an invoice from your supplier, make sure the receiving party (consignee) is clearly detailed with their name and address. If the invoice is for you and you are an Australian business add in your ABN.3. PO Number
In most cases you will have a Purchase Order (PO Number) when completing a commercial transaction. Adding this on your invoice will be a quick and easy way for all parties to determine which shipment is being referenced.4. Shipping Terms
Including your shipping terms on the commercial invoice will help all parties identify what they are responsible for in terms of costs. Unsure on incoterms? Read our beginners guide to incoterms for more information.5. Forwarding Agent
Whilst including the forwarding agent is not a necessity, this will help your shipping process run with ease. If your supplier has selected an agent to work with, the shipment will be passed to their partner agent in the receiving country. If you have a preferred broker you work with, detail this on the commercial invoice and your shipment will be handed direct to your broker. This will save you being contacted by a third party on arrival to clear your shipment.
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